November 13, 2008

Charles Lawson called the meeting to order at 5:30pm.

Board members present were Charles Lawson, Pat McIntyre, Ed Tremper, Gloria Crockett and Mel Earls.

Employees present were Lynne Arndell, Marlon Cook, Joe Seng and Teri Hurt.

Members of the audience: Jack Norberg of Nichols Consulting Engineers and Jaimee McCoy

Jaimee McCoy led the pledge of allegiance.

#1. Approval of Agenda – Mel made a motion to approve the agenda. Gloria seconded. None opposed. Motion passed.

#2. Approve Block Items – Lynne told the Board that The Highlands Group would not be giving their presentation tonight (see Item #5) and they requested to be put on the January agenda. Charles questioned a money transfer on page 10 of the Check Register in the amount of $20,108.62. Lynne explained that she had transferred funds from the Water Fund Account to the Regular checking account to pay Nichols Consulting Engineers for work done and Western Nevada Supply for the new Radio reads, which were a budgeted item. Pat had questions about the Profit and Loss Previous Year Comparison. Lynne explained the Profit and Loss report to the Board and told them they would now be receiving this report as well as the Treas. Report each month (See Attachment A). Pat asked that the Interest Earned line on the Treasurers report be amended to $8988.30, he explained that at the time of printing all statements had not been received but one had come in today. Gloria made a motion to approve the block items with the amendment to the Treasurer’s Report. Ed seconded. None opposed. Motion passed.

#3. Public Participation – There was none.

#4. 5:45 Public Hearing on Petition from John or Nancy Innes to Include APN 015-771-02 in District Boundaries – as it was not yet 5:45pm this item was skipped and will be returned to.

#5. Presentation by Highlands Group on Their Proposed Development – See Item #2

#6. Update from Jack Norberg on Pilot Well and Control Valve Retro-fit – In regards to the Control Valve Retro-fit project it should be out to bid within the next 2 weeks. A 2-3 week bid period and hopefully the Board will be able to consider award at the next regular meeting. In regards to the Well, they are still looking at all the data, sifting out data that doesn’t make sense and evaluating it. Looking at two areas one at the western end of the valley and one near Iroquois and Boyer. The west side looks more promising, the quality looks good so far but still evaluating. No action was necessary on this item.

5:45PM Return to Item #4

#4. 5:45 Public Hearing on Petition from John or Nancy Innes to Include APN 015-771-02 in District Boundaries – Charles read aloud the Notice of Public Hearing (See Attachment B). Gloria made a motion to approve the Petition for Inclusion. Ed seconded. None opposed. Motion passed. Charles and Mel signed the Order to Enlarge.

#7. Discussion and Decision on “Agreement on Transfer of Ownership of Water Rights” (a generic form) – Dennis Smith of Western Engineering had brought in a generic agreement (See Attachment C), which Lyon County also uses, which would help with the Transfer of Ownership of Water Rights by making each transaction more uniform. Pat made a motion to accept the “Agreement for the Transfer of Water Rights’ to be used by the GID from here on. Ed seconded. None opposed. Motion passed.

#8. Discussion on BLM Land or Easement Acquisition – Pat thought since there was a new head of BLM we should get in touch with them and start inquiries regarding easements needed for the possible new well. Charles said he thought the Water Surveyor, Bob Squires, was going to do that. Pat will make sure it is being taken care of. No action was necessary on this item.

#9. Manager and Supervisor’s Reports and Recommendations to the Board –

Lynne –

Board has to do oath and be recorded before they can officially serve on the Board beginning in January. Nikki Bryan, Lyon County Clerk, is sending out the forms. Please sign them and return them to the GID Office and we will mail them for you.
There is a free water rights seminar being held on December 9^th in Winnemucca and another on December 10^th in Elko. If anyone is interested in going, let her know.
Christmas dinner will be on December 20^th at J’s Bistro in Dayton. Bring an ornament for the ornament exchange.

Marlon

Last Friday, Marlon, Joe, Jack, Michelle Stamates, A & K and Resource Development got together to do the 11-month project inspection. The tank in particular requires some repairs. The Tank lid has paint cracking, which was agreed would be fixed next spring. The external gravel band is coming out of the ground and requires repairs. Internally there is some rust on the ladder and some rust nodules on the floor and walls. Those repairs have been done, however they did not clean the floor upon completion and Marlon believes they may have missed some of the nodules on the floor. Jack is addressing this issue with A & K. Jack said he proposes they finish cleaning, make repairs and then do a “Holiday Test” which detects if there are any pinholes. He believes this should only take about a week, provided everything goes as planned.
We have been repeatedly flushing the Downs well so we can get a good BacT Sample. We need to get it back on line since it has been out of use since Carson Pump made the repairs. Hoping to fill the big tank with it.
Tank Divers will be here on Tuesday at 9:00am to clean the Churchill Ranchos Tank.
Would like to thank Ed Tremper. Ed recently painted the Central Well House, he did a good job and it was much appreciated.

#10. Pay Bills Over $5,000.00 as Manager is Authorized to Pay All Others Without Approval – Lynne presented a bill from Carson Pump for work done on the Churchill Downs Well, $11,928.00. Mel made a motion to approve the $11,928.00 bill for Carson Pump. Ed seconded. None opposed motion passed.

#11. Director’s Reports and/or Suggestions –

Ed – will be going to the Water Purveyors Committee meeting on November 18^th @ 1:30pm.

Charles – New 700 billion dollar stimulus package will be for infrastructure. He has contacted Senator Reid’s office and they will get back to him on what the GID can apply for.

#12. Adjournment – Mel made a motion to adjourn. Gloria seconded. None opposed. Motion passed.

Meeting was adjourned at 6:20pm.

Minutes documented by Teri A. Hurt _________________________________

(Attachments are with original minutes located at the GID Office. Copies of minutes and attachments are available upon request at a cost of .25 cents/page.)

A tape recording of this meeting is on file at the GID Office.

Respectfully Submitted,

_______________________________

Mel Earls

Secretary